How to plan a funeral wake: A step-by-step guide

What is a funeral wake?

A funeral wake, also called a funeral reception or celebration of life, is a gathering held after a funeral service. It gives family and friends the opportunity to come together, share memories, and support one another in an informal setting. There is no strict format, and no two wakes are the same.

Choosing the right time and date

The wake almost always takes place on the same day as the funeral, beginning shortly after the service ends. Most funerals in the UK take place on weekdays, and the reception typically starts between midday and 2pm. Aim to allow at least 30 minutes between the end of the service and the start of the reception to give guests time to travel.

If guests are travelling from a distance, a slightly later start of 1.30pm or 2pm gives everyone time to arrive without rushing.

How to choose a venue near the crematorium

Proximity to the crematorium or church is one of the most important practical considerations. Most families choose a venue within 10–15 minutes of the service location, reducing travel stress and ensuring guests arrive together rather than staggered.

• Location — within easy reach of the crematorium or church
• Capacity — enough space for your expected numbers with room to move comfortably
• Privacy — a private room so your family is not sharing space with other guests
• Catering — most venues offer buffet or afternoon tea packages
• Parking — many guests will arrive by car
• Accessibility — step-free access and accessible facilities if needed

Search wake venues near any UK crematorium →

Notifying guests and managing RSVPs

For most wakes, a formal RSVP process is not necessary. It is common to announce the venue at the end of the funeral service, or to include the details on the order of service. A simple "all welcome to join us afterwards at [venue name]" is entirely appropriate.

For smaller, private gatherings, particularly if catering numbers need to be confirmed, a gentle note to close family and friends asking them to let you know they are coming gives the venue what they need to prepare.

Setting a budget for the reception

Costs vary significantly depending on the size of the gathering and the venue type. As a rough guide:

• Small wake (10–20 guests): £200–£600
• Medium wake (30–60 guests): £600–£1,800
• Large wake (80+ guests): £2,000–£5,000+

For a full cost breakdown and an interactive budget calculator, see our guide: How much does a funeral wake cost?

Catering and refreshments

Keep the catering simple and accessible. Finger sandwiches, sausage rolls, quiche and cake are traditional choices. Afternoon tea has become increasingly popular for wakes. It feels thoughtful without being formal.

Always ask the venue about dietary requirements. Most can cater for vegetarian, vegan and gluten-free guests with advance notice.

How long should a wake last?

Most wakes last between 2 and 4 hours. This gives guests enough time to arrive, share memories and pay their respects without the event becoming too long or tiring for the family.